The organisational structure of MEDEA project includes the following bodies:
- The Steering Committee as decision-making body
- The Project management team consisting of the project coordinator and the project manager for the operative management of the project
- Partners responsible for work package related tasks and activities
- The Advisory Committee, providing external advice and supporting the dissemination of the results of the MEDEA project
- External Monitor
The Steering Committee has been set up during the MEDEA kick-off meeting and will support the project management team by acting as a supervisory body to ensure that the work described in individual actions is carried out. The Steering Committee is made up by the primary investigators of all MEDEA partners.
The Steering Committee is responsible for the following:
- Decisions on technical roadmaps for the project and monitoring implementation;
- Provision of data for preparation of reports and deliverables to the Commission.
Project Management Team
The coordination of the project actions is carried out by Professor Panayiotis Yiallouros - project coordinator and the project manager.
The project management team ensures continuous communication between partners and supervise all work carried out in the various Actions (work packages). The project coordinator ensures that all operative tasks are met in compliance with the agreed protocols, timetable and resource allocations, and perform adjustments whenever necessary. The coordination of the project also includes preparation of agendas and draft proposals for decisions to the meetings of the Steering Committee, chairing and preparation of minutes of the meetings, collection of all necessary documentation (technical and financial reports) for the mid-term and final reports, as well as monitoring and implementing the decisions taken during the meetings. The administration of the overall budget and completion of project’s financial tasks are carried out by the project management team. The project manager deals with all administrative and financial matters concerning the coordination of the project together with University of Cyprus (coordinating partner) administration.
The coordination between MEDEA and the Commission is specifically addressed by the Managerial Team and includes collection and provision of information on the implementation of the planned activities, monitoring of the compliance with the project milestones and ensuring the quality of deliverables and financial statements to the European Commission.
Local Contact Points
The work is organised into Actions, led by Actions Leaders which coordinate, plan, monitor and report to the management team about Action progress including on budget issues.
The management responsibility for each task in a work package is attributed to the appointed partner, who nominates an individual as Local Project Manager. The Action Leader is responsible for coordinating and reporting the work done by all participants in the task. They have frequent communication with Project Manager via email, Skype meetings or teleconferencing to present Action progress and troubleshoot technical or financial issues that have been encountered.
The MEDEA Advisory Committee is an (external) consultative organ, set up in order to provide external advice to the project partners and support the dissemination of the project’s results to local communities and authorities. Furthermore, across all three participating countries (Greece, Cyprus, and Israel), the Advisory Committee will also support and facilitate the introduction of MEDEA project results in the form of local strategies regarding public protection from desert dust storm events within the framework of climate change adaptation. The Advisory Committee includes representatives of regional authorities on air pollution and climate change, regional authorities on health and education as well as representatives of regional social stakeholders (e.g. patient associations and parent associations). The list of Advisory Committee members will be defined during the first year but it may be updated throughout the MEDEA project duration. In total, at least thirty (30) representatives of organisations are expected to be part of the Advisory Committee and annual meetings are expected to take place adjacent to the annual meetings of the MEDEA project
NEEMO EEIG is contracted by the European Commission in order to provide an external support in monitoring LIFE projects. The role of the external monitoring team is to support the project implementation as a liaison between MEDEA project management team and the Commission.
The below chart presents the organisational structure for the project, the interdependencies between bodies and between them and the external stakeholders.